CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Option Year #2 to Sole Source Procurement 21-094.2, Leaf Disposal Services, to BioAg, and Option Year #1 to Contract 22-126.1, Leaf Disposal Services, to Creekside Compost LLC and Steve Piper and Sons, for a combined amount not to exceed $350,000
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director of Public Works
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works (DPW) manages the City's annual Bulk Curbside Leaf Collection Program and provides two leaf collection options:
1. Free bagged leaf program from the end of October through mid-December
2. Bulk curbside leaf collection which provides residents with three opportunities over six weeks to rake leaves to the curb for pickup and disposal by DPW
The Bulk Curbside Leaf Collection Program is intended to augment, not replace, the bagged program and enhance leaf removal options for the community. It begins six weeks before Thanksgiving and ends after the third and final pickup is complete, or when winter weather prevents DPW from picking up leaves.
DPW annually collects between 50,000 and 60,000 cubic yards of leaves during the six-week program depending on weather and early leaf drop. The collected leaves must be disposed of in an environmentally appropriate way compliant with Illinois EPA regulations.
DPW currently uses the following two disposal methods for leaves:
1. Leaf Disposal on Local Farm Fields
Historically, a portion of the leaves picked up by City crews has been hauled to designated local farmland where a contracted third-party spreads, treats and tills the leaves into the farm fields. However, the availability of local farm fields has become scarcer over the years. The City Council approved the award of Contract 21-094, Leaf Disposal Services, to BioAg, Inc. on April 7, 2021, for a two-year contract term and authorized the City Manager to enter into a two-ye...
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