CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 24-015, 2024 Pavement Patching, to Schroeder Asphalt Services, Inc., for an amount not to exceed $531,785 plus a 3% contingency
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, P.E., Director of Transportation, Engineering and Development/City Engineer
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Transportation, Engineering and Development (TED) Business Group issued Bid 24-015 seeking contractors to perform annual street patching throughout the city. The project involves replacing isolated sections of deteriorated pavement with hot-mix asphalt to varying depths, depending upon severity. The strategy is used on streets in relatively good condition but exhibiting isolated defects. Additionally, this project will install permanent patches to take care of potholes that developed over the winter months. This maintenance program prolongs the life of streets, ultimately saving money.
DISCUSSION:
Advertisement Date:
03/12/24
Notices Sent:
249
Opening Date:
03/29/24
Planholders:
16
Proposals Received:|1010|
Bids were received from the following vendors:
Vendor Name
Proposed Cost
Engineer's Estimate
$602,655.00
Schroeder Asphalt Services, Inc.
$531,785.00
JA Johnson Paving, Co.
$538,472.00
Chicagoland Paving Contractors, Inc.
$600,000.00
The Engineer's Estimate is based on the contract unit prices from the 2022 and 2023 pavement patching programs, adjusted to account for inflation.
The final completion date of the work is September 27, 2024.
FISCAL IMPACT:
CIP #: MP009 - Street Maintenance Improvement Program (MIP)
Patching is one component of the overall award for MP009. The chart below breaks out the different award components and award timeframes for the MIP.
Project Name
Bid No.
Award Amount
Status
Resurfacing - MFT North
24-023
$6,438,412.25
Awarded 4/2/24
Resurfacing - MFT South
24-019
Yet to be awarded
Crackfilling
24-013
$404,...
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