CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 23-121, 2024 Lead Water Service Replacement Program, to Miller Pipeline LLC, for an amount not to exceed $497,950 plus a 5% contingency
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In February 2024, Water Utilities issued Bid 23-121, 2024 Lead Water Service Replacement Program.
The Lead Water Service Line Replacement Program is a City initiative to replace all known lead service lines with copper water service lines starting in 2024. This work will continue as long as necessary to remove all lead water service lines from the system. Work includes the replacement of the entire length of the water service line, from the water main to inside the residence at no cost to the property owner.
The work contained in this contract will be completed in 2024 with subsequent years being bid separately. With approximately 335 known lead water services throughout the City, completion of the full program is anticipated to take several years. The 2024 project includes the full replacement of approximately 40 lead water services in an area generally located between Washington Ave. and Loomis St. and 4th Ave. and Benton Ave. The 2024 replacement schedule is outlined in the attached map.
DISCUSSION:
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Advertisement Date: |
2/23/2024 |
Notices Sent: |
401 |
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Opening Date: |
3/14/2024 |
Planholders: |
25 |
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Proposals Received: |
4 |
Bids were received from the following vendors:
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Vendor Name |
Proposed Cost |
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Miller Pipeline LLC |
$497,950.00 |
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Brandt Excavating |
$683,045.42 |
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Engineer’s Estimate |
$810,960.00 |
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Stip Brothers |
$895,165.00 |
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IHC |
$997,279.00 |
Miller Pipeline submitted the low bid for the project at $497,950. The low bid is 34% lower than the 2024 budget amount of $750,000.
Staff believes the low bid submitted is reasonable for performing the work as specified. In addition to positive reference checks for similar work, staff has experience with Miller Pipeline and finds them to be a capable contractor.
The estimated completion date for this project is October 31, 2024.
FISCAL IMPACT:
CIP#: WU037 - Lead Service Replacement
Lead service replacements are budgeted as part of the Water Utilities capital improvement program. A total of $750,000 is approved for this project in 2024. The requested award, including the contingency amount, is within the budget.
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Account Number |
Fund Description |
Total Budget Amount |
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41252000-551502 |
Water Capital Fund |
$40,264,902 |
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*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.