CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Waive the applicable provision of the Naperville Procurement Code and award Procurement 24-096, Hot Mix Asphalt, to Arrow Road Construction, Builders Asphalt, Chicago Materials Corporation, PT Ferro Asphalt, RW Dunteman, and Superior Asphalt Materials for an amount not to exceed $100,000 and for a one-year term (requires six positive votes)
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works (DPW) maintains approximately 500 centerline miles of pavement. This requires the use of hot mix asphalt (HMA) to perform day-to-day maintenance and emergency repairs. HMA is also used as part of the Pavement Improvement Program (CIP# SC223) and is required to comply with the latest edition of the State of Illinois standard specifications for hot mix asphalt material.
HMA plants typically require a minimum of 500 tons of material to be produced per day in order to operate. The total quantity that DPW typically needs for maintenance and repairs does not meet this requirement. As such, DPW is dependent upon other users requesting material and the supplier producing the correct mix in order to be able to obtain material for its HMA projects. If the HMA plant is not operating, or not producing the HMA mix that DPW requires that day, DPW must call other suppliers to determine if they are producing the required mix.
Prior to 2019, DPW solicited bids for HMA. However, each year since 2013, the only response came from Chicago Materials Corporation (K-Five). When staff contacted other vendors to determine why they chose not to bid, their responses were: 1) demand uncertainty, and 2) the general sense that the City would use Chicago Materials Corporation due to its proximity.
In May of 2019, as an alternative procurement method, staff identified six HMA suppliers within a 35-mile radius of the City of Naperville. A 35-mile ...
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