CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of RFQ Work Order 21-012.0.E.00-TED, Construction Engineering - Columbia Street Roadway Widening, to Baxter & Woodman, Inc. for an amount not to exceed $236,299.49
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In January 2024, the Transportation, Engineering, and Development Business Group issued RFQ Work Order 21-012.0.E.00-TED, Construction Engineering - Columbia Street Roadway Widening. The purpose of this RFQ is to provide construction engineering services for the Columbia Street Roadway Widening project (Monticello Drive to Fifth Av./Plank Road), which was awarded in December 2023. This RFQ utilized the existing Phase III Consultant Engineering Services shortlist.
DISCUSSION:
|
Advertisement Date: |
1/12/2024 |
Notices Sent: |
5 |
|
Opening Date: |
1/26/2024 |
Planholders: |
20 |
|
|
|
Proposals Received: |
4 |
Bids were received from the following vendors:
|
Vendor Name |
Proposed Cost |
|
Engineer’s Estimate |
$458,353.00 |
|
LOW VENDOR |
$236,299.46 |
|
BAXTER & WOODMAN, INC. |
$236,299.46 |
|
TRANSYSTEMS CORPORATION |
$360,166.95 |
|
THOMAS ENGINEERING GROUP, LLC |
$398,887.63 |
|
V3 COMPANIES, LTD |
$455,355.82 |
|
CHRISTOPHER B. BURKE ENGINEERING, LTD. |
NO BID |
The contract completion date for this contract is July 30, 2025.
FISCAL IMPACT:
CIP #: SC019
Construction Engineering services for the Columbia Street Roadway Widening project are expensed in the Architect and Engineering Services and the Infrastructure account listed below. In 2024, the Capital Projects Fund has $215,000 budgeted for Construction Engineering; while the Electric Utility Fund has $80,000 and the Water Capital Fund has an additional $105,000 budgeted for Construction Engineering services related to SC019. The total budget for Construction Engineering services related to SC019 in 2024 is $400,000; the requested award is within budget for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30282200-531301 |
Capital Projects Fund |
$3,225,010 |
|
40251300-551502 |
Electric Utility Fund |
$15,179,200 |
|
41252000-531301 |
Water Capital Fund |
$7,171,909 |
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.