CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Cooperative Procurement 23-279, Traffic Signal and Street Light Maintenance, to Meade Inc. for an amount not to exceed $1,064,435.92 plus a 5% contingency and for a two-year term
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William Novack, Director/City Engineer
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In September 2023, the Cities of Naperville and Aurora and the Village of Lombard participated in a joint bidding process led by DuPage County to hire a contractor to perform traffic signal and street light maintenance services. The intent of the joint bid was to benefit from economies of scale which would translate to lower maintenance costs for the City. Though bid jointly, each agency is awarding individual contracts. The City participated in a similar joint bid for this contract in 2017 and 2019.
The scope of the traffic signal and street light maintenance contract includes routine and emergency maintenance of Naperville's signalized intersections. Specifically, routine maintenance includes keeping traffic signal indications, posts, mast arm assemblies, cabinets, controllers, interconnect, loop detectors, video detectors, radar detectors, pedestrian push-buttons, ethernet switches, street lights which are mounted on mast arm assemblies, emergency vehicle pre-emption equipment, the Washington Street parking signs, the school flasher installations, and all collateral equipment at traffic signal installations in proper working order. Provisions for emergency repairs and scheduled work items such as the annual conflict monitor tests are also covered under this contract.
A summary of the equipment and tasks included with this maintenance contract is provided below:
* Maintaining the City's 97 signalized intersections
* Maintaining 11 flashing pedestrian beacon locations
* Maintaining 200 street light luminaires on the traffic signal poles
* Maintaining app...
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