CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 to Contract 23-135, Veeam Renewal, to Hewlett Packard Enterprise for an amount not to exceed $23,610 and a total award of $210,298
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DEPARTMENT: Information Technology
SUBMITTED BY: Jacqueline Nguyen, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In September 2023, the City Council awarded RFP 22-309 for a new CAD/RMS system. The CAD/RMS system will require additional technology assets and hardware, software, licenses, and maintenance.
The Veeam backup solution was awarded by the City Council in June 2023 with Contract 23-135, Veeam Renewal, to Hewlett Packard Enterprise for an amount not to exceed $186,688 and for a three-year term through July 29, 2026 to procure the server backup solution that enables backup, and restoration of servers.
DISCUSSION:
This Change Order is requested to add additional Veeam licenses that are necessary for back up and restoration of the CAD/RMS system. This capability is critical in certain operational situations and it is part of the IT Department’s disaster recovery strategy.
FISCAL IMPACT:
CIP#: CE150
Additional software licenses to support the implementation of the CAD/RMS system are expensed to the account number listed below. The initial project implementation cost is estimated at $2.6M. The additional software licenses are accommodated within the project costs for 2023.
|
Account Number |
Fund Description |
Total Budget Amount |
|
21102200-551504 |
Capital Projects Fund |
$2,760,000 |