CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Sole Source Procurement 23-193, Unit 249 Camera Truck replacement, to EJ Equipment for an amount not to exceed $381,907.78 and for a one-time purchase
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In preparation for the CY2024 budget, Unit 249 was reviewed Fleet Services Manager and Department of Public Works. The unit meets criteria for vehicle replacement. Vehicles are scored for replacement based on age, usage, condition, and repair costs. Recommending a vehicle for replacement requires a score of 23.0 or greater. Unit 249 scored 30.23.
EJ Equipment has an in-stock demo that matches the City's standard specifications.
DISCUSSION:
This Sole Source is requested for the one-time purchase of one new 2022 Ford F550 high-cube CCTV truck with CUES camera equipment. The Department of Public Works - Fleet Services Division has identified this purchase as a Sole Source because the vehicle is available from dealership stock and matches our standard specifications. EJ Equipment is the sole authorized CUES dealership in the states of Illinois, Missouri, & Kansas.
Unit 249 is a 2007 Ford F550 high-cube camera truck used by the Department of Public Works - Operations Division to inspect, maintain, and repair storm sewer infrastructure throughout the City. The CUES camera software on the current unit is no longer supported.
When staff sought CY2024 budget quotes, EJ Equipment presented two purchase options:
Option 1: $381,907.78 for an in-stock, demonstration unit available for immediate delivery
Option 2: $431,135 for a new-build unit available through an approved cooperative contract, available for delivery 150 days after Ford F550 chassis delivery to CUES.
Both units include full warranty coverage on the chassis and CUES components.
Option 1 (demo unit) is not eligible for HGAC Buy Cooperative contract discoun...
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