CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve an extension to Contract 17-039, EMS and Non-EMS Billing Services, Andres Medical Billing and Fire Recovery USA LLC, for an additional six-month term from June 30, 2023 to December 31, 2023
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DEPARTMENT: Fire Department
SUBMITTED BY: Mark Puknaitis, Fire Chief
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
On June 20, 2017, the City Council awarded RFP 17-039, EMS and Non-EMS Billing Services, to Andres Medical Billing Ltd. and to Fire Recovery USA, LLC for a three-year term (July 1, 2017, to June 30, 2020) with two, one-year options to extend. Both option years were taken as well as two six-month extensions. The first six-month extension was awarded in September 2022 and the second in January 2023.
In March 2022, the Fire Department issued RFP 22-071, EMS and Non-EMS Billing Services, and on May 17, 2022, the City Council approved the new contract with Credit Bureau Systems Inc DBA Ambulance Medical Billing (AMB) with an effective date of July 1, 2022.
DISCUSSION:
The purpose of this third six-month extension with Andres Medical Billing and Fire Recovery USA LLC is to allow for payment of billing services prior to July 1, 2022 for accounts that are pending litigation. Currently, there are open receivables prior to July 1, 2022, estimated at $58,191.00 with Andres Medical Billing and an estimated $7,920.00 with Fire Recovery USA LLC.
FISCAL IMPACT:
Ambulance billing fees are expensed to the account listed below for a total budget of $200,000. Fees are offset by revenue collected under the City’s ambulance user fees ordinance, for which $4.8 million has been year to date. The outstanding open receivables will result in an estimated $3,388 in fees due at the end of the contract extension.
|
Account Number |
Fund Description |
Total Budget |
|
22101100-532316 |
General Fund |
$206,000 |