CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Option Year Two to Contract 21-132, Heating, Ventilation, Air Conditioning and Dehumidification (HVAC-D) Services, to Beery Heating and Cooling Inc. for an amount not to exceed $272,930 and for a one-year term
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works - Public Buildings Operation (PBO) and the Department of Public Utilities - Water (DPU-W) require the services of a licensed heating, ventilation, air conditioning and dehumidification (HVAC-D) contractor to perform services on an as-needed basis for work that is either beyond the scope of in-house staff and/or augments and improves the efforts of in-house staff. The licensed contractor provides services consisting of maintenance, repair and replacement of the HVAC and dehumidification systems and associated equipment located at more than 50 city facilities maintained by PBO and 16 secured facilities maintained by DPU-W.
On April 7, 2021, the City Council awarded Contract 21-132 to Beery Heating and Cooling Inc. (Beery) for a one-year term through April 30, 2022, with three, one-year options to extend. The first option year was awarded on April 5, 2022, and it expires on April 30, 2023, with two additional option years available.
DISCUSSION:
Beery performed well during the term of the first option year. During this term, the services they performed included the following:
* Replaced the evaporator coil and 2-ton condensing unit at the Downtown train station
* Replaced two ductless split-systems at the Pebblewood Substation
* Replace the ten-ton RTU at PSAP
Based on the vendor's performance, PBO recommends extending the contract for the second option year. In addition to the standard maintenance and repair costs associated with the contract, PBO has identified several construction projects to be completed during the second...
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