CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Option Year One to Contract 21-053, Medium-Heavy Duty Truck and Off-Road Equipment Repairs, to Aurora Truck Center and Interstate Power Systems for an amount not to exceed $114,590
body
DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Council awarded Contract 21-053 to Aurora Truck Center and Interstate Power Systems on March 2, 2022 for a two-year term with three, one-year options to extend. The purpose of the contract is to provide medium-heavy duty truck and off-road equipment repairs to City owned vehicles and equipment when those repairs cannot be completed in-house.
DISCUSSION:
During the original term of the contract, Fleet Services outsourced ten medium-heavy duty truck repairs to Aurora Truck Center and 11 off-road equipment repairs to Interstate Power Systems. Both vendors completed the repairs within the timeframe required.
Based upon the vendors’ performance, the Department of Public Works recommends extending the contract for the first option year. Aurora Truck Center and Interstate Power Systems have agreed to maintain the rates and terms.
The term of the first option year is January 1, 2023 to December 31, 2023, with two, one- year options remaining on the agreement.
FISCAL IMPACT:
CIP # N/A
Medium and Heavy-Duty Truck and Off-Road Equipment Repair, Service and Parts are expensed to the equipment maintenance and equipment parts accounts listed below. A total of $1,693,300 has been proposed as part of the 2023 budget for equipment maintenance and parts. With Council’s approval it is anticipated that there will be sufficient funds to accommodate the requested award.
|
Account Number |
Fund Description |
Budget Amount |
|
31351100-531303 |
General Fund |
$743,000 |
|
31351100-541402 |
General Fund |
$950,300 |