CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 and Final to Contract 22-005, 2022 Micro-Surfacing Program, to AC Pavement Striping, Inc. for an amount not to exceed $39,757.71 and a total award of $678,943.71 and for an additional 0 days (Item 1 of 2)
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Council awarded Contract 22-005 to AC Pavement Striping, Inc. on April 19, 2022, with a completion date of November 1, 2022. The purpose of this contract is to preserve and seal the roadway from water/salt intrusion to help extend the useful life of the pavement.
The state motor fuel tax (MFT) was approved to fund $575,321.00 of the contract with the remaining $63,865 being funded through a non-MFT revenue source.
This Change Order is requested to add quantities to the contract for the completed work in the Breckenridge Neighborhood, which was planned as part of the 2022 Micro-surfacing Program.
DISCUSSION:
The bid quantities and the engineer's estimate were prepared based on the various street information available in the City's database and the inspector's field measurements. Staff recently identified a discrepancy in the quantity spreadsheet used to prepare the bid package. Two streets within the Breckenridge neighborhood were incorrectly summarized.
As part of this Change Order an additional $55,064.38 will be paid from the MFT account (30282500-551502). This Change Order also includes a deduction of $15,306.67 from our non-MFT account (30282300-551502).
The amount of this Change Order exceeds the original contract amount by $39,757.11 and increases the original contract expiration date by 0 days.
This contract was approved with contingency in the amount of 3% ($31,959.30) of the original contract value and 29 days.
Staff requests the use of contingency funds for the change order. A summary of the award a...
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