CHIEF PROCUREMENT OFFICER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
title
Approve the award of Change Order #2 to Contract 22-035, 2022 Downtown Streetscape Construction, to RW Dunteman Co for an amount not to exceed $466.93 and a total award of $4,889,480.53
body
DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William Novack
BACKGROUND:
The City Council awarded Contract 22-035 to RW Dunteman Co on February 15, 2022 with a completion date of August 26, 2022. The purpose of this contract is to reconstruct sections of Main Street, Jefferson Avenue, Webster Street, and Jackson Avenue to the 2016 Downtown Streetscape standards along with upgrades and replacements to City owned utilities within the limits of the project.
On May 31, 2022 the Chief Procurement Officer approved Change Order #1 to add $116.14 of contingency related to material overages and decreases from Stage 1 of the project.
The current construction completion date for the project is August 26, 2022.
DISCUSSION:
This change order is requested to pay for additional material overages and decreases as the project has continued in Stage 1 and Stage 2. This change order also includes new pay items for work completed through Force Account. Quantities measured in the field have been prepared by the phase three construction engineer, Civiltech Engineering.
The amount of this change order, inclusive of previously approved adjustments, exceeds the original contract amount by $583.07 (0.01%) and 0 days.
This contract was approved with contingency in the amount of $146,666.92 (3%) of the original contract value and 29 days. Staff requests the use of contingency funds for this change order. A summary of the award and contingency information is provided in the tables below.
Contingency
|
Authorized Contingency |
Days |
Dollars |
|
Original Amount |
29 |
$146,666.92 |
|
(-) Previously Authorized |
0 |
($116.14) |
|
Subtotal |
29 |
$146,550.78 |
|
(-) This Change |
0 |
$466.93 |
|
Balance Left |
0 |
$146,083.85 |
Contract Award
|
Original Contract Value |
$4,888,897.46 |
|
Prior Cumulative Approved Change Orders |
$116.14 |
|
Subtotal |
$4,889,013.60 |
|
(+/-) This Change Order |
$466.93 |
|
Total Contract Value |
$4,889,480.53 |
FISCAL IMPACT:
CIP #: CS014, MP009, WU004, EU012
2022 Downtown Streetscape Construction is expensed to the infrastructure accounts listed below. This change order increases the cost to MP-009 ($4,215.13) and WU-004 ($8,602.30). This change order decreases the costs to SSA 30 (-$4,968.80) and SSA 34 (-$7,381.70). No change in funding towards EU012. The requested change order is within the budgeted amount for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30282300-551502 |
Bond Fund |
$8,582,000 |
|
41252000-551502 |
Water Capital Fund |
$27,438,275 |
|
40251300-551502 |
Electric Utility Fund |
$10,444,067 |
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000