CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
title
Approve the award of Change Order #1 to Cooperative Procurement 22-080, Units 326 and 381 (Technical Rescue Team Truck and Trailer) and Unit 356 (Mobile Command Center), to LDV, Inc. for an amount not to exceed $6,623 and a total award of $1,086,694
DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BACKGROUND:
Unit 356 is a mobile command center used by the Fire Department to run incident command at large-scale emergency responses and special events.
Unit 356 was reviewed and approved by the Fleet Economic Committee and Fleet Services Manager for replacement in the 2022 budget. On April 5, 2022, City Council awarded Cooperative Procurement 22-080 to LDV, Inc. for the purchase of Units 326 and 381, & Unit 356. Unit 356 is a 2023 Freightliner M2 chassis with dry van body Mobile Command Center specified to function as a multi-department incident command post.
DISCUSSION:
Staff met with LDV, Inc. in March to specify a unit to meet multi-department incident command needs. LDV, Inc. disclosed that they had one chassis in stock. Due to current demand, they require a purchase order to allocate a chassis. Staff moved quickly to specify the unit, follow the procurement process, and secure a purchase order in time for LDV, Inc. to allocate the chassis to City of Naperville.
At the pre-construction meeting on April 21, Fire Department personnel requested a quote to accommodate forward-thinking changes to the specification. The changes amount to a net $6,623 increase in the cost of the unit.
Changes include:
• Swap Dual USB-A receptacles for receptacles with one USB-A and one USB-C port to eliminate possible obsolescence.
• Add 2 USB-A/USB-C receptacles and add 3 power receptacles to allow for flexibility for powering devices.
• Remove 1 GFCI exterior receptacle.
• Add satellite dish prep: future satellite installation is more cost-effective, should operational needs change.
• Increase size of conference table.
• Modify scene lighting,
• Remove lettering & striping (unit will be wrapped instead).
The remaining expense on this unit is a vehicle wrap. Staff will seek 3 quotes for that work when the unit is closer to delivery. The estimated cost for the vehicle wrap is less than $15,000.
FISCAL IMPACT:
CIP#: VEH002
Fire Department vehicle replacements are expensed to the Vehicles and Equipment account below. The Fire Department budgeted $1,125,000 for the replacement of Units 326, 381 and 356 in 2022. The total award of $1,086,694 is within the amount budgeted for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
22252200-551505 |
Capital Projects Fund |
$3,088,873 |