CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
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Approve the award of Change Order #1 to Contract 21-006, 2021 Sidewalk and Curb Maintenance Program, to Schroeder & Schroeder Inc for an amount not to exceed ($9,231.30) and a total award of $899,012.70
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, Director
BACKGROUND:
City Council awarded Contract 21-006 to Schroeder & Schroeder Inc on April 7, 2021 with a completion date of July 30, 2021. The purpose of this contract is to repair deficient sidewalk and curb throughout the City.
This is the first change order or extension for this contract.
DISCUSSION:
This change order is being prepared following record of final quantities as recorded by City staff throughout the construction project. The City is in discussions with the contractor regarding final accepted quantities which will be reflected in the final change order. Processing this change order will allow for payment of work completed to date.
This change order also includes work completed by AUP #1 which creates the new pay item MAILBOX REMOVE & RELOCATE 1140 DICKENS. This work was required in order to construct a new curb ramp through the parkway at this location following extensive conversations with homeowner and neighbors regarding location and impacts to property.
The amount of this change order decreases the original contract amount by $9,231.30, -1.02%, there is no change to contract expiration date.
I, Chris Nichols, of Transportation, Engineering, and Development Business Group certify that this work is necessary for successful completion of this work/project/contract. I further certify that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed, or the change is germane to the original contract as signed, or the change order is in the best interest of the city and authorized by law.
This contract was approved with contingency in the amount of 3% ($27,247.32) of the original contract value and 29 days. Staff is not requesting the use of contingency funds and/or days for this change order because the change order is a net deduction. A summary of the award and contingency information is provided in the tables below.
Contract Award
|
Original Contract Value |
$908,244.00 |
|
Prior Cumulative Approved Change Orders |
$0.00 |
|
Subtotal |
$908,244.00 |
|
(+/-) This Change Order |
($9,231.30) |
|
Total Contract Value |
$899,012.70 |
Contingency
|
Authorized Contingency |
Days |
Dollars |
|
Original Amount |
29 |
$27,247.32 |
|
(-) Previously Authorized |
0 |
$0.00 |
|
Subtotal |
29 |
$27,247.32 |
|
(-) This Change |
0 |
($9,231.30) |
|
Balance Left |
29 |
$27,247.32 |
FISCAL IMPACT:
CIP #: MP004, MP009
The budget for this project comes from various sources. A total of $695,000 was budgeted for MP004 in 2021. A total of $12,000,000 was budgeted for MP009 in 2021. Additional funds were provided by DPU-W to complete restoration of sites resultant from utility repair. This change order reflects a deduction required from each of the accounts noted below.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30292200-551502 |
Capital Projects Fund |
$216,000 |
|
|
|
|
|
30282300-551502 |
Bond Fund |
$9,243,000 |
|
41251500-551502 |
Water/Wastewater Fund |
$26,743,950 |
|
41251540-531302 |
Water/Wastewater Fund |
$50,000 |
|
41251540-531308 |
Water/Wastewater Fund |
$268,000 |
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.