CHIEF PROCUREMENT OFFICER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
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Approve the award of Change Order #2 of Contract 21-141, Julian Street Improvements, to Copenhaver Construction for an amount not to exceed ($3,994.00) and a total award of $3,116,103.98
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, Director
BACKGROUND:
City Council awarded Contract 21-141 to Copenhaver Construction on May 4, 2021 for an amount not to exceed $3,113,187.98 with a completion date of October 1, 2021. The purpose of this contract is to bring Julian Street up to city collector street standards from Gartner Road to Prairie Avenue. This includes adding additional storm sewers to improve drainage, extending watermain and sanitary sewers, improving pedestrian connectivity by adding sidewalks, installing street lights, installing a box culvert, and installing curb and gutters. At the north end of the project, between Prairie Avenue and Porter, a 36-inch storm sewer will be installed to address flooding issues.
City Manager awarded Change Order #1 of Contract 21-141 to Copenhaver Construction on July 1, 2021 for an amount not to exceed $6,910.00 and a total award of $3,120,097.98.
DISCUSSION:
This change order is requested to add the necessary pay items to the project.
The storm sewer improvement includes installation of three (3) Inlet Specials (#I-112, #S-153, and #S-154) along the west side of Julian Street near Porter and Near Prairie Avenue. After doing exploratory digging, the Resident Engineer determined that it was not possible to install the three (3) Inlet Specials per plans due to the location of the electric duct bank. The electric duct bank is actually closer to the street than what is shown on the plans. The plans show it under the sidewalk. In order to completely avoid the electric duct bank, it was determined that the storm structures be relocated along the east side of Julian instead. The Inlet Specials would be replaced with equivalent 4’ Dia. Catch Basins Structures. Further, by relocating the storm structures to the east side of the road, any work related to the existing watermain (lowering and bends) are no longer necessary. This change order is requested to add the necessary pay items 63X and 64X to the storm sewer system.
The amount of this change order is ($3,994) which when added to prior change orders results in exceeding the original contract amount by $2,916.00.
I, Ray Fano, of TED certify that this work is necessary for successful completion of this work/project/contract. I further certify that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed and is in the best interest of the city and authorized by law.
This contract was approved with contingency in the amount of 3% ($93,395.64) of the original contract value and 29 days. Staff is not requesting the use of contingency funds for this change order because the changes described above results in an overall cost savings to the project. A summary of the award and contingency information is provided in the tables below.
Contract Award
|
Original Contract Value |
$3,113.187.98 |
|
Prior Cumulative Approved Change Orders |
$6,910.00 |
|
Subtotal |
$3,120,097.98 |
|
(+/-) This Change Order |
($3,994.00) |
|
Total Contract Value |
$3,116,103.98 |
Contingency
|
Authorized Contingency |
Days |
Dollars |
|
Original Amount |
29 |
$93,395.64 |
|
(-) Previously Authorized |
|
$6,910.00 |
|
Subtotal |
|
$86,485.64 |
|
(-) This Change |
|
($3,994.00) |
|
Balance Left |
|
$90,479.64 |
FISCAL IMPACT:
CIP #: SC216 & SW038
The requested change order results in an overall cost savings to the project.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30282300-551502 |
Bond Fund |
$9,243,000 |
|
|
|
|