CHIEF PROCUREMENT OFFICER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
title
Approve the award of Change Order #2 to Contract 20-342, Police Department Exterior ADA Upgrades, to Lite Construction, Inc. for an amount not to exceed $1,444 and a total award of $240,844
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BACKGROUND:
On October 6, 2020, the City Council awarded Contract 20-342, Police Department Exterior ADA Upgrades, to Lite Construction Inc. The award was to remove the existing 24-foot concrete walkway from the driveway circle to the entrance doors and replace it with a 12-foot walkway with snow melt tubing. The project also included the reconstruction of the ADA ramp between the driveway circle and walk as well as lighted bollards and vehicle barriers. Additional work included the removal of the existing sidewalk and brick pavers to be replaced with an 8-foot sidewalk at a corrected grade that meets ADA building code requirements.
The contract was awarded for $239,400 with a completion date of December 15, 2020. On February 20, 2021, change order #1 was approved to extend the project completion date 150 additional days.
DISCUSSION:
This change order is requested to pay for additional saw cutting performed by the contractor. When the original concrete sidewalk was removed it was discovered that the top of the building foundation was higher than expected resulting in the sidewalk only being 3” thick in this location. The new sidewalk depth of 5” and the insulation board and radiant heat that was to be installed was designed to be 9” of total depth so the top of the foundation was saw cut and concrete was removed to accomplish the design depth.
The amount of this change order exceeds the original contract amount by $1,444.00 and increases the original contract expiration date by 0 days.
I, Marc Noll, of DPW-PBO certify that this work is necessary for successful completion of this project. I further certify that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed.
This contract was approved with contingency in the amount of 5% ($11,970) of the original contract value. Staff requests the use of contingency funds for the change order. A summary of the award and contingency information is provided in the tables below.
Contract Award
|
Original Contract Value |
$239,400.00 |
|
Prior Cumulative Approved Change Orders |
$0.00 |
|
Subtotal |
$239,400.00 |
|
(+/-) This Change Order |
$1,440.00 |
|
Total Contract Value |
$240,844.00 |
Contingency
|
Authorized Contingency |
Days |
Dollars |
|
Original Amount |
29 |
$11,970.00 |
|
(-) Previously Authorized |
150 |
$0.00 |
|
Subtotal |
179 |
$11,970.00 |
|
(-) This Change |
0 |
$1,440.00 |
|
Balance Left |
179 |
$10,530.00 |
FISCAL IMPACT:
CIP #: MB204
Police Department ADA upgrades are expensed to the Building Improvements account listed below. The requested Change Order is within the budgeted amount for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31252200-551500 |
Capital Projects Fund |
$150,000 |
|
|
|
|
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.