CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
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Approve the award of Bid 21-180, Central Parking Facility - Jefferson Avenue Sign Replacement, to Omega Sign and Lighting, Inc, for an amount not to exceed $43,730, plus a 5% contingency
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, Director
BACKGROUND:
In April 2021, the Transportation, Engineering and Development Business Group issued Bid 21-180, Central Parking Facility - Jefferson Avenue Sign Replacement, to replace the existing electronic parking space display sign located on Jefferson Avenue for the Central Parking Facility. Several of the LED display boards on this sign are no longer functional, and unfortunately, due to changes in manufacturing, the replacement boards now available are not compatible with the sign. In order to have a fully functional sign, then, the City has to replace the entire sign. The functional display boards will be salvaged and kept as replacement parts for the signs at the other parking facilities. One display board will be used immediately to replace the non-functioning display board on the Benton Avenue sign for the Van Buren Parking Facility.
DISCUSSION:
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Advertisement Date: |
04/12/2021 |
Notices Sent: |
73 |
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Opening Date: |
04/30/2021 |
Planholders: |
12 |
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Proposals Received: |
1 |
Bids were received from the following vendors:
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Vendor Name |
Proposed Cost |
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Engineer’s Estimate |
$45,000 |
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OMEGA SIGN AND LIGHTING, INC |
$43,730 |
Only one bid was received for this project, which is not abnormal for major repair work for the Parking Guidance System (PGS). In the past, the City has typically only received a couple of quotes or bids. Most recently in 2018, only two bids were received to replace the Chicago Avenue sign.
Staff reached out to planholders to see why they chose not to bid on this project and found that one vendor was a manufacturer of signs and did not provide installation services, another vendor was not familiar with the type of sign used at the parking facility and several of the other planholders were companies that provide leads to construction companies regarding government bids and do not actually bid on projects.
The completion date of this project is September 1, 2021.
FISCAL IMPACT:
CIP #: TC221, SC099
Jefferson Avenue Sign Replacement is expensed to the Infrastructure account listed below. This work is related to TC221, Traffic Signal Replacement Program, of which $40,000 was budgeted for in 2021. The project will be supplemented with funds from SC099, Street Safety Improvement Program, of which $60,000 has been budgeted for in 2021.
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Account Number |
Fund Description |
Total Budget Amount |
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30282200-551502 |
Capital Projects Fund |
$9,243,000 |
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*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.