CHIEF PROCUREMENT OFFICER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
title
Approve the award of Change Order 1 to Contract 19-214, Automated Meter Infrastructure (AMI), to Core & Main LP for an amount not to exceed $13,500 and for a total award amount of $7,169,360
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BACKGROUND:
In September 2020, City Council approved the award of RFP 19-214 to Core & Main LP for installation of AMI hardware including meter interface units (MIUs), data collection units (DCU’s), AMI head end units, integration of the city’s meter Data Management System (MDMS) and associated software integration for a complete system. The project is to be completed November 2021.
DISCUSSION:
The initial scope of the custom RNI billing interface with SunGard assumed the RNI Headend provides the most current reads when the request (download file) is sent to the RNI. However, in the development phase it was determined the request/download files cannot always be sent on the day when reads are required because of various factors including network issues, human error or other factors. A change order is needed for additional scope to the custom RNI billing interface to allow the City to request reads from a particular date.
The change order is requested to purchase one custom SunGard-RNI billing interface extension for a cost of $13,250. The total award with the change order will be $7,169,360. An estimated completion date will be provided within ten days and work will commence approximately five days upon the approval of the change order.
Contingency
|
Authorized Contingency |
Days |
Dollars |
|
Original Amount |
|
$214,675.80 |
|
(-) Previously Authorized |
|
$0 |
|
Subtotal |
|
$214,675.80 |
|
(-) This Change |
|
$13,500.00 |
|
Balance Left |
|
$201,175.80 |
Contract Award
|
Original Contract Value |
$7,155,860.00 |
|
Prior Cumulative Approved Change Orders |
$0 |
|
Subtotal |
$7,155,860.00 |
|
(+/-) This Change Order |
$13,500 |
|
Total Contract Value |
$7,169,360.00 |
FISCAL IMPACT:
CIP: WU040
Technology purchased for installation of automatic meter reading infrastructure is expensed to the infrastructure account listed below as part of the annual capital improvement program. A total of $7,000,000 is budgeted for WU040 in 2021.
|
Account Number |
Fund Description |
Total Budget Amount |
|
41251500-551502 |
Water and Wastewater |
$26,743,950 |