CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
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Approve the award of Bid 20-339, Electric Equipment Painting, to BP&T Construction for an amount not to exceed $99,100 and for a one-year term
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DEPARTMENT: Electric Utility
SUBMITTED BY: Lucille Podlesny, Director
BACKGROUND
The Electric Utility (Utility) has historically maintained the metallic exteriors of transformers, switches, fuse cans, and other metal electrical enclosures within their operating budget under various maintenance contracts. In recent years the Utility has added additional resources to its condition assessment program and thus has identified more devices eligible for exterior refurbishment instead of replacement. Devices eligible for refurbishment have paint and minor structural issues that can be addressed in the field by qualified individuals.
In September 2020, the Utility issued Bid 20-339, Electric Equipment Painting, to perform welding, patching, and painting of electrical equipment within the City of Naperville. For bidding comparison, staff requested a single unit price for each item of work listed with the bid worksheet. Each work item was defined by a piece of electrical equipment to be painted/refurbished along with an hourly labor rate.
DISCUSSION:
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Advertisement Date: |
09/22/2020 |
Notices Sent: |
15 |
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Opening Date: |
10/07/2020 |
Planholders: |
13 |
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Proposals Received: |
3 |
Bids were received from the following vendors:
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Vendor Name |
Proposed Cost |
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BP&T Construction |
$43,800.00 |
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Utility Restoration Services |
$61,906.94 |
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Tiles in Style, LLC |
$80,072.00 |
All submitting vendors were responsive to the invitation and staff recommends to award to the low bidder, BP&T Construction. The total proposed cost is based upon the sum total of all single unit priced work items listed within the bid worksheet. However, the requested amount of $99,100 is based upon the estimated number of units that the Utility intends to incur within the contract term multiplied by each single work item.
There are currently 71 items including 31 open service requests and 40 Distributed Automation (DA) switches that are in line for immediate attention. These repairs are estimated to be $94,100, with additional funds of $5,000 reserved for any urgent items that are noted during daily routine work. There are 53 additional items that are under consideration for painting, however they are not as urgent.
The term of this contract is one-year from Date of Award with two, one-year options to extend.
FISCAL IMPACT:
CIP#:
Electric Equipment Painting is expensed to the Professional Services account listed below. A total of $100,000 has been budgeted for this expense in 2021. The requested award is within the budgeted amount for this expense.
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Account Number |
Fund Description |
Total Budget Amount |
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40251300-531309 |
Electric Utility |
$228,500 |