CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #4 to Contract 22-035, 2022 Downtown Streetscape Construction, to RW Dunteman Co. for an amount not to exceed $44,423.98 and a total award of $4,933,925.92 and for an additional 46 days
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J Novack, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Council awarded Contract 22-035 to RW Dunteman Co on February 15, 2022 with a completion date of August 26, 2022. The purpose of this contract is to reconstruct sections of Main Street, Jefferson Avenue, Webster Street, and Jackson Avenue to the 2016 Downtown Streetscape standards along with upgrades and replacements to City-owned utilities within the limits of the project.
This Change Order is requested to approve a design change for this project which was identified during the construction of Jefferson Avenue improvements.
DISCUSSION:
The City owns the land where the Paw Paw Parking lot is located. Additional improvements are recommended for this location to be consistent with the rest of the project. In discussions with the property owner of the adjacent property, it was requested to extend these improvements to the entrances of the building at 131 W Jefferson Ave. As these changes are unique, and result in a project scope increase, the use of contingency funds is not recommended.
City staff and the contractor have identified an additional 46 calendar days is necessary to complete the work. Staff is not requesting the use of contingency days for this extension as the dates exceed the original contingency amount.
The new contract completion date would become October 10, 2022.
The amount of this Change Order exceeds the original contract amount by $45,028.46, inclusive of all previous approved Change Orders and increases the original contract expiration date by 46 days.
Contingency
|
Authorized Contingency |
Days |
Dollars |
|
Original Amount |
29 |
$146,666.92 |
|
(-) Previously Authorized |
0 |
$604.48 |
|
Subtotal |
29 |
$146,062.44 |
|
(-) This Change |
46 |
$44,423.98 |
|
Balance Left |
29 |
$146,062.44 |
|
*change order does use contingency days or dollars |
Contract Award
|
Original Contract Value |
$4,888,897.46 |
|
Prior Cumulative Approved Change Orders |
$604.48 |
|
Subtotal |
$4,889,501.94 |
|
(+/-) This Change Order |
$44,423.98 |
|
Total Contract Value |
$4,933,925.92 |
FISCAL IMPACT:
CIP #:CS014, MP009, WU004, EU012
2022 Downtown Streetscape Construction is expensed to the Infrastructure accounts listed below. This change order increases funds to the SSA 34 ($44,423.98) portion of this project. The change order can be accommodated within the existing budget.
|
Account Number |
Fund Description |
CO Amount |
|
30282300-551502 |
Bond Fund |
$44,423.98 |
|
41252000-551502 |
Water Capital Fund |
$0.00 |
|
40251300-551502 |
Electric Utility Fund |
$0.00 |
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000