CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 to Bid 21-245, Central Parking Facility - LED Lighting Retrofit, to Rag’s Electric Inc. for an additional 273 days
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
On August 17, 2021, City Council awarded Bid 21-245 to Rag’s Electric to replace existing lighting located on the top, middle, and lower levels, as well as the exterior of the Central Parking Facility, with LED lights. The work includes a one-for-one lighting replacement at existing locations and new fixture installation per the plan drawings. Additional necessary work consists of conduit repair, junction boxes and attachment hardware, as well as installing expansion joints in the conduit at each lighting location. In keeping with the City’s sustainability initiatives, an option was included as part of the bid to add motion control to the lighting system which allows the lights to dim to a set point when the space is not occupied and then brighten when approached.
The contract was awarded for $187,976, plus a 5% contingency with a completion date of January 31, 2022.
DISCUSSION:
During installation, Rag’s Electric Inc. discovered that four of the lights received were non-functioning. The manufacturer agreed to replace the lights but stated a delivery estimate of four months.
A change order is requested to extend the contract completion date by 273 days to allow Rag’s Electric Inc. to complete the contracted work. If approved, the revised completion date will be October 31, 2023. No additional funds are needed to complete the outstanding work.
FISCAL IMPACT:
CIP #: MB160
The work is related to MB160, Downtown Parking Deck Maintenance Program. The addtional time requested on the contract will not add additional expenses to the award amount.