CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 22-187, Aggregate Materials, to Green Dream International LLC for an amount not to exceed $413,634.90, and for a one-year term
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In July 2022, staff issued Bid 22-187, Aggregate Materials, to solicit a qualified vendor to provide coarse and fine aggregates for use in a variety of Water Utilities, Electric Utilities, and Department of Public Works construction and repair projects. Projects include various underground utility work, duct bank bedding, street repairs, shoulder dressing, construction of public facilities, and winter operation for traction during specific ice events.
DISCUSSION:
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Advertisement Date: |
July 6, 2022 |
Notices Sent: 169 |
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Opening Date: |
July 27, 2022 |
Planholders: 12 |
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Proposals Received: 3 |
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Bids were received from the following vendors:
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Vendor Name |
Proposed Cost |
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Engineer’s Estimate |
$406,870.00 |
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Green Dream International LLC |
$416,634.90 |
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Boughton Materials Inc |
$442,901.50 |
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Tile in Styles LLC |
$718,427.72 |
Staff held a meeting with Green Dream International on August 16, 2022, to review the bid and to make sure the vendor understands the bid and how the three departments operate. After reviewing the bid with Green Dream International, staff is confident that the vendor can meet the requirements set forth in Bid 22-187.
The team of the contract is from the date of award to July 31, 2023, with two one-year options to extend.
FISCAL IMPACT:
CIP: Various
Aggregate materials are expensed to the Operating Supplies and Infrastructure accounts below. Materials are expensed to each department based on project and needs and factored into each project. Staff will monitor funds to ensure the use of aggregate materials complies with the approved budget.
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Account Number |
Fund Description |
Total Budget Amount |
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31251100-541407 |
General Fund |
$522,735 |
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31252200-551502 |
Bond Fund |
$2,705,000 |
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31252400-551502 |
Road & Bridge Fund |
$125,000 |
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40251300-541407 |
Electric Fund |
$4,376 |
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40251300-551502 |
Electric Fund |
$10,444,067 |
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41252000-551502 |
Water Capital Fund |
$27,438,275 |
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41251540-541407 |
Water Utility Fund |
$121,000 |