CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Option Year Two to Contract 19-262, Specialty Winter Operations Services, to Beverly Snow and Ice Inc. for an amount not to exceed $467,136
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
On November 5, 2019, the City Council awarded Contract 19-262, Specialty Winter Operations, for a two-year term with three, one-year options to extend. The contact is for snow and ice removal services in the Central Business District (including City parking decks and surface lots) and at the Naperville and Route 59 Metra Train Stations.
The Contractor provides the following services:
1. Removal of snow and ice from sidewalks and other paved walking surfaces
2. Removal of snow from the upper exposed levels of City-owned parking decks
3. Application of anti-icing chemicals as required by weather conditions to remove residual ice and snow and/or to prevent accumulations of ice and snow
The contractor provides all labor, equipment, and materials needed to perform the work. All areas have been prioritized for the contractor(s), and the contractor(s) will have primary responsibility for maintaining conditions that minimize pedestrian exposure to conditions that could result in slips and falls.
Minor deicing events of trouble spots at the train station and in the CBD will continue to be handled in-house and City crews will also continue to do load-outs of snow if needed in these areas.
DISCUSSION:
During the first option year, Beverly Snow and Ice Inc., responded to 15 deicing and plowing events during the 2021/22 winter season. The vendor performed well and completed the service in the timeframe required by the contract.
Based upon the vendor's performance, DPW recommends extending the contract for the second option year. Beverly Snow and Ice Inc. has requested a 20% increase due to the cost of fuel and labor. The vendo...
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