CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:title
Approve the award of RFP 22-128, Downtown Streetscape - Washington Street Phase II Design Engineering, to Civiltech Engineering for an amount not to exceed $229,744.50
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, Director
BACKGROUND:
In 2017, in response to RFQ 17-122, the City Council approved a group of qualified and experienced consulting engineering firms to provide engineering services for future Phase I and Phase II roadway and intersection improvement projects. Six qualified firms were selected and shortlisted. The short-list remains in effect through February 11, 2023. The short-listed firms include:
1. Alfred Benesch & Company, Inc.
2. Civiltech Engineering Inc.
3. Crawford, Murphy & Tilly
4. EXP US Services
5. Thomas Engineering Group, LLC
6. TranSystems
In March 2022, the Transportation, Engineering and Development (TED) Business Group issued a request to the shortlisted engineering firms to provide a Letter of Interest (“LOI”) pertaining to Phase II design engineering services for streetscape, utility, and pavement upgrades in the Downtown Business District. The general scope includes the detailed engineering design required to develop plans, specifications, cost estimates, and bidding documents.
Since the original plat for the City of Naperville in 1842, the Downtown Business District has seen considerable growth and redevelopment. This area has been built with various standards and streetscape designs at different times. Streetscapes have generally been improved on a development level with a handful of City-led projects such as the 1978 Jefferson Avenue streetscape improvements. The proposed project aims to rebuild Washington Street, between Chicago Avenue and Benton Avenue, as well as the east side of Main Street, between Jefferson Alley and Van Buren Avenue, to the 2018 Downtown Streetscape Standards endorsed by the Downtown Advisory Commission.
The project will also be coordinated with City and private utility companies to replace or repair services and improve the reliability of the utilities serving the downtown businesses. Roadway improvements will be required to implement desired streetscape elements. These improvements will be phased to minimize disruption to the downtown business district and nearby residents. Construction is tentatively scheduled for 2023 and will be coordinated with the construction schedule and traffic control of the Downtown Washington Street Bridge Improvement project.
Three firms responded to the City’s LOI request: Civiltech Engineering, Inc., Thomas Engineering Group, LLC, and EXP U.S. Services Inc. A final scoping meeting with the three interested firms was held on April 13, 2022.
DISCUSSION:
Cost proposals were received from the following consultants:
|
Company Name |
Proposed Fee |
|
Civiltech Engineering Inc. |
$229,744.50 |
|
Thomas Engineering Group, LLC |
$304,071.35 |
|
Engineer’s Estimate |
$300,000 |
The lowest cost proposal for this contract is 23% below the engineer’s estimate of cost.
Per the RFP document, the final award is being recommended to the consultant with the lowest fee proposal.
The anticipated completion date is April 30, 2023.
FISCAL IMPACT:
CIP#: CS014 - Downtown Streetscape
The Downtown Streetscape phase II design engineering is expensed to the account listed below. A total of $300,000 has been budgeted for phase II engineering for the Downtown Streetscape in 2022. The requested award is within the budgeted amount for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30282300-551502 |
Bond Fund |
$1,325,000 |