CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 22-022, West Highlands and Maplebrook East Water Main Replacement to, J. Congdon Sewer Service for an amount not to exceed $3,210,558.41 plus a 3% contingency
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In February 2022, the Water Utilities issued bid 22-022, West Highlands and Maplebrook East Water Main Replacement. The project includes Modaff Road from Westglen Dr to Gartner Rd, Oxford Lane from Pier Ave to Surrey Ave, Brad Court, Bernie Court and portions of Bell Dr and Surrey Ave.
The purpose of the project is to replace aging and functionally deficient water mains in the West Highlands and Maplebrook East subdivisions. Water mains vary in size from six inches to 16 inches and consist of poor-quality ductile iron installed in the 1960s and 1970s. Where necessary, water mains will be upsized from six inches to eight inches and 10 inches to 12 inches in accordance with City standards.
DISCUSSION:
Advertisement Date: 2/23/2022 Notices Sent: 251
Bid Opening Date: 3/10/2022 Planholders: 13
Proposals Received:|910|
Bids were received from the following vendors:
Vendors Name
Proposed Cost
Engineers Estimate
$2,422,655.00
J Congdon Sewer Service
$3,276,080.01
Copenhaver Construction
$3,870,318.25
Performance Construction and Engineering LLC
Non-responsive
Prior to the bid opening, Baish Excavating advised the firm would not submit a bid due to the large size of the project. Performance Construction and Engineering LLC did not provide the required documents for the bid.
The low bid for the project is 35% greater than the engineer's estimate. The discrepancy is attributed to the following factors:
* Material shortages
* Labor shortages
* Generally high rate of inflation
* International political and economic uncertainty
While costs are greater than anticipated, it is not in the best interest of the W...
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