CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Bid 22-046, Panasonic Toughbooks, to CDS Office Technologies for an amount not to exceed $223,832
body
DEPARTMENT: Information Technology
SUBMITTED BY: Jacqueline Nguyen, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Information Technology (IT) Department maintains the technology hardware environment for staff across all departments including ruggedized laptops and tablets for work in the field. Each year, IT staff works with the departments to determine their computing requirements for both planned replacements and upgrades.
A three-year replacement cycle is optimum for mobile field devices due to the working conditions that the devices are exposed to. The three-year cycle aligns with device warranty periods.
A total of 58 Panasonic devices were identified for replacement in 2022. They include 20 semi-ruggedized ZF-55 laptops and 38 CF-33 Toughbook laptops. With the ongoing worldwide supply chain shortages due to the pandemic, the lead time for delivery of mobile devices has been 12 to 16 weeks with no anticipated end to the delays. Even with the supply chain issues, the per-unit cost dropped $155 for the ZF-55 model and remained the same as last year for the CF-33 model.
The table below shows a breakdown of the 2022 replacements by department:
ZF-55
CF-33
DPU-E
-|1010|DPU-W|1010|-
DPW|101010|Fire
-|10 10|Police|10 10|20
TED|101010|Total
20
38
In January 2022, the City issued Bid 22-046, Panasonic Toughbooks, to contract with one vendor to supply and deliver Panasonic Toughbooks with docking stations and keyboards.
DISCUSSION:
Advertisement Date:
01/24/2022
Notices Sent:
96
Opening Date:
02/14/2022
Planholders:
27
Proposals Received:
5
Bids were received from the following vendors:
Vendor Name
Proposed Cost
CDS Office Technologies
$223,832
Howard Computers
$285,642
Ingram Technologies
$267,951.60
Iquantics Corp
$327,203.10
Tiles In Style, LLC
$312,228
The...
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