CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Bid 22-035, 2022 Downtown Streetscape Construction Project, to RW Dunteman Company for an amount not to exceed $4,888,897.46, plus a 3% contingency
body
DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William Novack, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Transportation Engineering and Development (TED) Business Group issued Bid 22-035 on January 7, 2022. This project seeks to obtain a contractor to reconstruct elements in the downtown business district to 2018 Downtown Streetscape Standards.
The project is located along south Main Street from Jackson Avenue to west Jefferson Avenue, west Jefferson Avenue from south Webster Street to south Main Street, south Webster Street from Jackson Avenue to west Jefferson Avenue, and Jackson Avenue from south Webster Street to south Washington Street.
This work includes pavement removal and replacement with full-depth asphalt travel lanes and concrete parking lanes, curb and gutter removal and replacement, sidewalk removal and replacement, brick paver removal and replacement, driveway pavement removal and replacement, storm sewer and drainage structure installation, water main and service replacement, water main lining, sanitary service replacement, street lighting removal and replacement, new underground electrical infrastructure, raised planter and streetscape furniture installation, landscaping, and all incidental and collateral work necessary to complete the project as shown on the final construction plans.
By the establishment of Special Service Area (SSA) No. 30, the construction of this project is cost-shared with the property owners as part of Blocks 429 and 430. The City is also proposing the establishment of SSA No. 34 as part of Block 422. The property owners within these SSA’s will reimburse 40% of the streetscape costs to the City over the 15-year life of the SSA.
DISCUSSION:
|
Advertisement Date: |
01/07/2022 |
Notices Sent: |
118 |
|
Opening Date: |
01/31/2022 |
Planholders: |
58 |
|
|
|
Proposals Received: |
5 |
Bids were received from the following vendors:
|
Vendor Name |
Proposed Cost |
|
RW Dunteman Company |
$4,888,897.00 |
|
Engineer’s Estimate |
$5,141,716.25 |
|
Copenhaver Construction |
$5,165,067.30 |
|
A Lamp Concrete Contractors |
$5,279,391.66 |
|
Martam Construction Inc |
$5,493,795.35 |
|
Alliance Contractors Inc |
$5,623,703.81 |
The Engineer’s Estimate was prepared by Civiltech Engineering as part of their Phase 2 design work. The low bidder was 4.92% lower than the engineer’s estimate.
The project will include phased work schedules that will close portions of the streets through the downtown business district. Traffic control plans have been designed to maintain pedestrian access to all buildings fronting the project limits. Temporary traffic control modifications will be implemented to support increased area for truck parking and short-term deliveries.
The project contract duration is expected from March 1 through August 26, 2022. In addition to the overall completion date, the contract includes interim completion milestones whereby vehicle traffic is restored to respective streets. These interim completion dates include an incentive/disincentive for calendar days completed before/after the identified date. The City recognizes the impact this project will have on the adjacent businesses and the community as a whole. In response, a total of $75,000 in incentives is available to the contractor if they can complete the stages of work in advance of the interim completion dates. There is no cap to the disincentive. The total incentive cost is included in the noted award amount.
The completion date of this project is August 26, 2022.
FISCAL IMPACT:
CIP #: CS014, MP009, WU004, EU012
Construction funding will be sourced from multiple departments. The table below breaks out the various project components and their share of the total project cost.
|
Project Number |
Component of Work |
Total 2022 Budget |
Cost Share of Award |
|
CS014 |
Streetscape Improvements |
$3,264,000 |
$2,289,304.04 |
|
MP009 |
Site/Civil Improvements |
$12,000,000 |
$688,554.97 |
|
EU012 |
Electric Improvements |
$1,200,000 |
$627,096.07 |
|
WU004 |
Water/Wastewater Improvements |
$7,941,000 |
$1,283,942.38 |
The Downtown Streetscape project is expensed to the Infrastructure accounts listed below. The requested award is within the budgeted amount for this expense. Property owners within the boundaries of the respective SSA’s will reimburse 40% of the Streetscape Improvements (CS014) over 15 years. The other components of the project are fully funded by the City.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30282300-551502 |
Bond Fund |
$8,582,000 |
|
40251300-551502 |
Electric Utility Fund |
$10,444,067 |
|
41252000-551502 |
Water Capital Fund |
$27,438,275 |