CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Option Year One to Contract 19-273, Traffic Signal and Street Light Maintenance, to Meade Inc. for an amount not to exceed $776,826.54, plus a 3% contingency
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Council awarded Contract 19-273, Traffic Signal and Street Light Maintenance, to Meade Inc. on October 1, 2019 for a two-year term from December 1, 2019 to November 30, 2021, with one, two-year year option to extend. The first change order was approved by the City Council on June 12, 2020 and the second change order was approved by the City Council on May 10, 2021.
In August 2019 a joint bidding process was led by DuPage County to hire a contractor to perform traffic signal and street light maintenance services. The intent is lower maintenance costs via economies of scale. The cities of Naperville and Aurora, and the Village of Lombard, participated in the process. The City participated in a similar joint bid for this contract in 2017.
Though bid jointly, each agency is awarding individual contracts. The scope of the traffic signal and street light maintenance contract includes routine and emergency maintenance of Naperville's signalized intersections. Specifically, routine maintenance includes keeping traffic signal indications, posts, mast arm assemblies, cabinets, controllers, interconnect, loop detectors, video detectors, radar detectors, pedestrian push-buttons, ethernet switches, street lights mounted on mast arm assemblies, emergency vehicle pre-emption equipment, the Washington Street parking signs, the school flasher installations, and all collateral equipment at traffic signal installations in proper working order. Provisions for emergency repairs and scheduled work items such as the annual conflict monitor tests are also covered under this contract.
A summary of t...
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