CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 for RFQ Work Order #21-012-TED-2101, Consultant Services Phase III - Julian Street Improvements, to Thomas Engineering for an amount not to exceed $46,859.36 and a total award of $259,939.72
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
Earlier this year, the City completed a Request for Qualifications (RFQ 21-012) for engineering consultants to perform construction services for a variety of CIP projects including roadways. Five qualified consultants were short-listed as a result of this process. The consultants were: Christopher B. Burke Engineering; Thomas Engineering Group, LLC; TranSystems Corp.; V3 Companies; and Baxter & Woodman, Inc.
On May 18, 2021, the City Council awarded RFQ Work Order #21-012-TED-2101 to Thomas Engineering Group for an amount not to exceed $213,080.36. The purpose of this contract is to have an engineering consultant perform construction inspection services for the Julian Street Improvements.
On September 1, 2021, the city manager approved the award of Change Order #4 to Contract 21-141, Julian Street Improvements, to Copenhaver Construction for an amount not to exceed $68,300 and a total award of $3,188,903.98 and an additional 29 days which moved the substantial completion date from October 1, 2021 to October 30, 2021.
DISCUSSION:
A change order is requested now because Copenhaver Construction is experiencing delays in: 1) getting underground storm structures from concrete suppliers, and 2) excavated material being rejected by dumpsites despite testing showing no levels of contaminants.
Storm structure delay
The storm structures were put on a production schedule the day Copenhaver received submittal approval, but there was a substantial backup at the production facilities. Copenhaver looked at alternate production locations, however th...
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