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File #: 21-1190    Version: 1
Type: Award of bid, rfp, etc. Status: Passed
File created: 9/8/2021 In control: City Council
On agenda: 9/21/2021 Final action: 9/21/2021
Title: Approve the award of Option Year One to Contract 19-262, Specialty Winter Operations Services, to Beverly Snow and Ice Inc. for an amount not to exceed $364,130
CITY COUNCIL AGENDA ITEM

ACTION REQUESTED:
title
Approve the award of Option Year One to Contract 19-262, Specialty Winter Operations Services, to Beverly Snow and Ice Inc. for an amount not to exceed $364,130
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DEPARTMENT: Department of Public Works

SUBMITTED BY: Richard Dublinski, Director

BOARD/COMMISSION REVIEW:
N/A

BACKGROUND:
Contract 19-262 was approved by the City Council on November 5, 2019 for a two-year term with three, one-year options to extend.

The Contractor provides the following services:
1. Removal of snow and ice from sidewalks and other paved walking surfaces
2. Removal of snow from the upper exposed levels of City-owned parking decks
3. Application of anti-icing chemicals as required by weather conditions to remove residual ice and snow and/or to prevent accumulations of ice and snow

The contractor provides all labor, equipment, and materials needed to perform the work. All areas have been prioritized for the contractor(s), and the contractor(s) will have primary responsibility for maintaining conditions that minimize pedestrian exposure to conditions that could result in slips and falls.

The Department of Public Works (DPW) is primarily responsible for snow and ice removal services in the following areas:

1. Central Business District (CBD) including City parking decks and surface lots
2. Naperville Metra train station
3. Route 59 Metra Train Station

Minor deicing events of trouble spots at the train station and in the CBD will continue to be handled in-house and City crews will also continue to do load-outs of snow if needed in these areas.

DISCUSSION:
During the original term of the contract, Beverly Snow and Ice Inc., responded to 21 deicing and plowing events during the 2019/20 winter season and 25 deicing and plowing events during the 2020/21 winter season. The vendor performed well and completed the service in the timeframe required by the contract.

Based upon the vendor's performance, DPW recommends extending the con...

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