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File #: 21-1181    Version: 1
Type: Award of bid, rfp, etc. Status: Passed
File created: 9/7/2021 In control: City Council
On agenda: 9/21/2021 Final action: 9/21/2021
Title: Approve the award of RFP 21-174, Employee Benefits Broker, to GCG Financial, for an amount not to exceed $252,000 and for a three-year term
CITY COUNCIL AGENDA ITEM

ACTION REQUESTED:
title
Approve the award of RFP 21-174, Employee Benefits Broker, to GCG Financial, for an amount not to exceed $252,000 and for a three-year term
body

DEPARTMENT: Human Resources

SUBMITTED BY: James Sheehan, Director

BOARD/COMMISSION REVIEW:
N/A

BACKGROUND:
The City offers medical and dental plans to its employees, retirees, and employees and retirees of Naper Settlement, Naperville Library, Naperville Development Partnership and NCTV. However, the City requires the services of an experienced insurance broker to market and advise the best health and wellness offerings as well as other benefit programs to make available to employees and their eligible family members.

In June 2021, the Human Resources Department issued RFP 21-174, Employee Benefits Broker, to contract with a benefits broker to strategically plan, analyze, negotiate, implement and comprehensively support the employee benefits programs, including medical insurance, prescription drug plans, stop loss policies, dental insurance, life insurance and Accidental Death & Dismemberment (AD&D), Flex Spending Accounts (FSA), Consolidated Omnibus Budget Reconciliation Act (COBRA) coverage and other voluntary benefits.

DISCUSSION:

Advertisement Date:
06/14/2021
Notices Sent:
109
Opening Date:
07/08/2021
Planholders:
16


Proposals Received:
6

Responses were received from the following vendors:

Assurance
GCG Financial
Cottingham & Butler
Mercer
Gallagher
The Segal Company

A selection team comprised of staff from the Human Resources, Finance and City Manager's Office evaluated the responses, which were scored based upon the criteria set forth in the RFP:

1. Capability, Capacity and Qualifications of the Firm (25%)
2. Suitability and Quality of the Approach (25%)
3. Milestones and Deliverables (25%)
4. Outcomes to be Achieved (25%)

After review and scoring of the proposals, the selection committee invited the top three vendors, Assurance, GCG Financi...

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