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File #: 21-1099    Version: 1
Type: Award of bid, rfp, etc. Status: Passed
File created: 8/19/2021 In control: City Council
On agenda: 9/21/2021 Final action: 9/21/2021
Title: Approve the award of Cooperative Procurement 21-309, Hewlett Packard Enterprises Support Services Renewal, to Hewlett Packard Enterprises for an amount not to exceed $112,459.60 and for a one-year term

CITY COUNCIL AGENDA ITEM

 

ACTION REQUESTED:
title

Approve the award of Cooperative Procurement 21-309, Hewlett Packard Enterprises Support Services Renewal, to Hewlett Packard Enterprises for an amount not to exceed $112,459.60 and for a one-year term

body

 

DEPARTMENT:                     Electric Utility

 

SUBMITTED BY:                     Brian Groth, Director

 

BOARD/COMMISSION REVIEW:
N/A

 

BACKGROUND:

As part of the Smart Grid Initiative, the Electric Utility (Utility) purchased Hewlett Packard (HP) equipment in the form of servers, computers, and storage.  In order to ensure continued high availability operation, the Utility maintains maintenance agreements with all vendors for SmartGrid assets.

 

DISCUSSION:

An HP maintenance agreement is required to support the servers and storage systems implemented at both the Electric Service Center and Municipal Center in support of the SmartGrid Initiative. A total of 30 physical servers and two storage area network (SAN) storage arrays are included in the agreement. The agreement covers replacement of any defective physical component as well as software and firmware upgrades.

 

Staff has identified an approved cooperative contract, State of Illinois Cooperative Contract 21-448DOIT-INFOT-B-21170 (formerly CMS694748A) through Hewlett Packard Enterprise (HPE), for the procurement of the HPE Support Services.  Due to periodic additions, deprecations, and upgrades to the HPE equipment on the network, the Utility selected a one-year term to renew support. 

 

The term for support services will be from September 19, 2021 through September 18, 2022. 

 

FISCAL IMPACT:

CIP#: N/A

 

HP Support Services are expensed to the Hardware and Software Maintenance account listed below.  A total of $117,075 was budgeted for this expense in 2021.  The requested award is within the budgeted amount for this expense.

 

Account Number

Fund Description

Total Budget Amount

40331300-531312

Electric Utility

1,322,844.49