CITY COUNCIL AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
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Approve the award of Cooperative Procurement 21-224, Hewlett Packard Laptop Refresh, to Insight Public Sector for an amount not to exceed $235,936.00
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DEPARTMENT: Information Technology
SUBMITTED BY: Jacqueline Nguyen, Director
BACKGROUND:
The Information Technology (IT) Department maintains the technology hardware environment for City staff across all departments as well as laptops for staff to use offsite. Each year, IT partners with the City departments to determine upcoming computing requirements for both planned replacements and upgrades.
IT standardized on Hewlett Packard for City staff desktop and laptop computing needs in 2009. Hewlett Packard has consistently delivered a reliable, high performance computing platform for the City. Hewlett Packard also provides a three-year warranty on its systems and the pricing includes shipping and handling.
DISCUSSION:
Due to the demands for mobile devices worldwide, and the chip and general supply chain shortages, laptops are in limited supply and lead times are currently 12 to 16 weeks for most models.
Replacement Technology Hardware
For the 2021 fiscal year hardware replacement cycle, departments reviewed their replacement schedule and made necessary adjustments (e.g. changing from a desktop to a laptop) to enable their staff to be mobile and telecommute as needed. A total of 215 existing HP devices were identified for replacement. An initial order was placed in the first quarter of this fiscal year to offset the long delivery lead times. Due to supply chain shortages, we have yet to receive the equipment. That order included 31 EliteBook 840 models and 21 EliteBook 1030 models. This procurement will complete the remaining replacements.
The table below shows a breakdown of the 2021 HP device replacements by department:
Department
Elitebook 840
Elitebook 1030
Elitedesk
Mayor & Council|1010 10 10|City Manager's Office|1010 10 10|Elec...
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