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File #: 21-0438    Version: 1
Type: Award of bid, rfp, etc. Status: Passed
File created: 3/24/2021 In control: City Council
On agenda: 5/4/2021 Final action: 5/4/2021
Title: Approve the award of Bid 21-016, 2021 Sanitary Manhole Replacement, to Sheridan Plumbing and Sewer for an amount not to exceed $188,175 plus a 5% contingency
Attachments: 1. WW006
CITY COUNCIL AGENDA ITEM

ACTION REQUESTED:
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Approve the award of Bid 21-016, 2021 Sanitary Manhole Replacement, to Sheridan Plumbing and Sewer for an amount not to exceed $188,175 plus a 5% contingency
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DEPARTMENT: Water Utilities

SUBMITTED BY: Darrell Blenniss, Director

BOARD/COMMISSION REVIEW:
N/A

BACKGROUND:
In March 2021, the Water Utilities issued Bid 21-016 to remove and replace sanitary sewer manholes and associated connections to existing sanitary sewer and services throughout the City. The sanitary manholes being replaced range from 80 to 100 years in age and are part of the Ten-Year Inflow and Infiltration Reduction Program that is registered with the IEPA. Most were rehabilitated more than 20 years ago, but further rehabilitation is no longer possible. The manholes in this program have been recommended for full replacement.

DISCUSSION:
As part of this project, six brick manholes in the Central Business District (CBD) area and five brick manholes in the Porter, Loomis, Prairie area of the City will be replaced. Some manholes will be replaced during evening hours to minimize any disturbance to CBD businesses.

Advertisement Date: 3/10/2021 Notices Sent: 79
Opening Date: 3/29/2021 Planholders: 16
Bids Received: 4

Bids were received from the following vendors:

VENDOR
COST
Sheridan Plumbing & Sewer Inc.
$188,175
Engineers Estimate
$211,750
Misfits Construction Company
$271,300
Performance Construction & Engineering LLC
$379,700
H. Linden & Sons Sewer & Water Service
$420,150

One vendor, Aperia Solutions Inc. was found not responsive; the firm failed to provide required bid documents.

The Water Utilities worked with Sheridan Plumbing & Sewer Inc. in the past and describe their work as satisfactory.
Work associated with this bid is required to be completed by October 29, 2021. In addition, the bid includes two, one-year options to extend the contract to replace additional sanitary manholes in 2022 and 2023.

FISCAL ...

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