DOWNTOWN ADVISORY COMMISSION AGENDA ITEM
ACTION REQUESTED:
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Revisit discussions regarding DAC's structure.
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: Allison Laff, AICP, Deputy Director
BOARD/COMMISSION REVIEW:
DAC discussed this item at their November 8, 2018 and February 7, 2019 meetings. This item was scheduled for additional discussion at the November 14, 2019 and February 13, 2020 DAC meetings; however, this item was not discussed at those meetings due to lack of time and/or quorum. DAC again began discussions on this item on October 8, 2020; however, discussions did not conclude due to lack of time.
BACKGROUND:
DAC's standing as a City commission is being reviewed for several reasons, including the lack of new actionable agenda items that have been before the Commission since February 2019, as well as Open Meetings Act (OMA) concerns resulting from DAC's current composition.
Specific to agenda items, many of DAC's defined Powers and Duties, per Title 2 of the Naperville Municipal Code, have either been fulfilled or are no longer applicable due to changing staffing resources/available budget. Accordingly, several DAC meetings between 2017 - 2020 were cancelled due to lack of applicable agenda items. The topics that DAC would like to discuss are not necessarily related to these Powers and Duties and often do not require a formal vote.
Specific to OMA, many DAC members attend Downtown Naperville Alliance meetings where Downtown issues are discussed. If a majority of a quorum of DAC members, (i.e. 4 DAC members), are present at a DNA meeting and engage in deliberative discussions that pertain to DAC business, DAC members will likely violate the OMA.
DISCUSSION:
DAC Structure
Following discussion occurring at the October 8th DAC meeting, City staff reviewed potential options regarding DAC restructuring with the City's Legal Department. The two options determined to be viable are as follows.
Option 1: R...
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