CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of the first year Extension to Contract 17-159, Polyethylene/PVC Conduit Qualified Suppliers, to Power Line Supply and Universal Utility Supply Company for an amount not to exceed $309,900
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DEPARTMENT: Electric Utility
SUBMITTED BY: Lucille Podlesny, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Council awarded Contract 17-159 to Kyle Enterprises, LLC dba Millenium, Power Line Supply and Universal Utility Supply Company on September 9, 2017 for a three-year term from date of award, with two, one-year options to extend. The purpose of this contract is to establish a pool of qualified vendors to provide quotes for polyethylene/PVC conduit on an as-needed basis for the Utility’s spot buy needs.
DISCUSSION:
During the original term of the contract, all three vendors successfully provided polyethylene and PVC conduit material used by the Utility to install and repair underground distribution cable. The vendors provided timely quotes and delivery of material and good customer service.
Based upon the vendor’s performance, the Utility would like to extend the contract for the first option year. When staff reached out to the vendors, Power Line Supply and Universal Utility Supply Company have agreed to maintain the rates and terms provide for under the original contract. Millenium did not respond to the three attempts to secure confirmation, therefore, without confirmation, Millenium will not be considered in this award nor for the remaining option year.
The term of the first option year is September 9, 2020 to September 8, 2021, with one, one-year option remaining on the agreement.
FISCAL IMPACT:
CIP#: N/A
Polyethylene/PVC conduit is expensed to the Operating Supplies account listed below. A total of $3,000,000 was budgeted for Electric Warehouse supplies in 2020. The requested award is within the budgeted amount for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
40101300 541407 |
Operating Supplies |
$3,000,150 |