CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 20-306, Biosolids Removal Services, to Stewart Spreading Inc. for an amount not to exceed $509,000 for a two-year term
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Water Utilities issued Bid 20-306 to contract with a qualified licensed biosolids (sludge) hauling contractor to remove, transport, and land apply residual solids generated by the wastewater treatment process. The biosolids will be hauled from the Springbrook Water Reclamation Center (SWRC) to agricultural farmland and/or sod farms and applied in accordance with United States Environmental Protection Agency (40 Code of Federal Regulations Part 503) and other federal, state and local regulations.
DISCUSSION:
Advertisement Date: 9/04/2020 Notices Sent: 21
Opening Date: 9/29/2020 Planholders: 7
Proposals Received: 1
The following bids were received:
Firm Name
Bid Amount
Steward Spreading Inc.
$509,000
Engineer's Estimate
$411,000
The engineer's estimate is based on current contract pricing. Stewart Spreading, the incumbent vendor, is the sole bidder. For comparison purposes, three bids were received during the previous procurement in 2017: $399,000 (winning bid); $550,000 and $600,000. Although Stewart Spreading's bid increased, it remains below the other bids received three years ago. The contract is effective January 1, 2021 through December 31, 2022, with a one-year option renewal.
FISCAL IMPACT:
CIP: N/A
Biosolids removal is expensed to the operational service account listed below. A total of $205,000 is tentatively budgeted for contractor services to remove biosolids, pending Council approval. Per the agreement, costs for the contract will be equally split between the next two years. The remainder of the agreement will be...
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