CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Waive the applicable provisions of the Naperville Procurement Code and award Procurement 20-333, Health Screening Services, to Edward Elmhurst Health Services (EEHS) for an amount not to exceed $687,000 for a three-year term (requires six positive votes)
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DEPARTMENT: Human Resources
SUBMITTED BY: James Sheehan, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
On October 15, 2015, the City requested proposals for pre-employment physicals, annual Police and Fire department physical examinations, and drug and alcohol testing for up to a three-year term (January 1, 2016 through December 31, 2018) with one two-year renewable option. The advertising of the RFP resulted in only one contributor, Edward-Elmhurst Health Services. The final optional extension was approved by City Council on February 5, 2019, for a term ending December 31, 2020.
Human Resources (HR) is requesting to waive the Procurement Code and continue with EEHS.
DISCUSSION:
Waiver of Section 1-9B-4 (Methods of Source Selection) of the Naperville Code is required because the recommended process is not one of the enumerated methods under the Code. Staff recommends awarding the contract to EEHS which will include the following components:
o annual physicals of sworn fire and police personnel;
o drug and alcohol screens, given on a post-employment offering;
o functional physical assessments for employees on disability;
o random drug and alcohol testing for safety-sensitive positions requiring a commercial driver's license (CDL);
o COVID-19 testing for public safety candidates; and
o COVID-19 testing for employees - no notice needed
EEHS has provided excellent service for the past five years and is a well-known care provider with multiple locations within the City and surrounding areas. All prospective employees are required to complete a physical and the convenience of hours, which include weekends at several locations, will continue t...
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