CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of cooperative procurement 20-326, Maintenance and Warranty Renewal of Hewlett Packard Hardware and Software to Hewlett Packard Enterprise for an amount not to exceed $112,056 and for a one-year term
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DEPARTMENT: Electric Utility
SUBMITTED BY: Lucille Podlesny, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
As part of the Smart Grid Initiative, the Electric Utility has previously procured Hewlett Packard (HP) equipment in the form of servers, computers, and storage. In order to ensure continued high availability operation, the Utility maintains maintenance agreements with all vendors for SmartGrid assets.
DISCUSSION:
An HP maintenance agreement is required to support the servers and storage systems implemented at the Electric Service Center and Municipal Center in support of the Naperville Smart Grid Initiative. A total of 30 physical servers is included in the agreement which covers replacement of any defective physical component as well as software and firmware upgrades.
Staff has identified an approved cooperative contract, State of Illinois Cooperative Contract 18-448DOIT-INFOT-P-462 (formerly CMS694748A) through Hewlett Packard Enterprise for the maintenance and warranty renewal of software and hardware. The term for this procurement is from September 19, 2020 to September 18, 2021. The increase year over year is due to expansion of the data storage in early 2020 to support the MDMS migration to new servers.
FISCAL IMPACT:
CIP #:N/A
HP Hardware and Software Maintenance and Warranty Renewal is expensed to the Software and Hardware Maintenance account listed below. A total of $84,171 was budgeted for this in 2020. This award is accommodated by the postponement of the Elster Version 12 upgrade, which was budgeted at $84,525 this year.
|
Account Number |
Fund Description |
Total Budget Amount |
|
40331300-531312 |
Electric Utility |
$1,175,123 |