CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Option Year Two to Contract 18-260, Cartage Services, to International Hauling and Excavating Inc. for an amount not to exceed $162,500
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works (DPW) retains the services of a cartage service vendor to provide six-wheelers and semi-tractors to assist with hauling operations for leaves and/or brush pick-up, asphalt for paving, storm debris, construction spoils and snow from the Central Business District and commuter parking lots. The equipment is used for large-scale, short duration projects and the equipment is driven and operated by contracted staff. The contract avoids the costs associated with owning additional equipment, as the City pays only for days the trucks are used.
In November 2018, the City Manager awarded Contract 18-260 to International Hauling and Excavating Inc. to provide cartage services for a one-year term with two, one-year options to extend. At the June 18, 2019 City Council meeting, Council provided direction to staff to prepare a budget amendment for $274,000 to continue the desired service levels of the annual six week, three-cycle bulk curbside leaf program in 2019. Part of the agenda item included additional funding for cartage services for the leaf collection program. The projected cost for additional cartage needs presented at the June 18, 2019 meeting was for a total cost of $120,000. The first option year was awarded on October 1, 2019 and included additional funding for cartage during the leaf collection program.
DISCUSSION:
During the first option year, International Hauling and Excavating Inc. was responsive to all service requests related to the leaf collection program, spoils disposal and winter operations. Their prompt response to service requests and availability of equipment enabled City staff to com...
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