CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Award of Cooperative Procurement 20-154, Unit 238 and 293 Equipment Replacement, to JX Peterbilt for an amount not to exceed $403,388.97
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
Units 238 and 293 were reviewed and approved by the Fleet Economic Committee and Fleet Services project manager for replacement in the 2020 budget. Vehicles are scored for replacement based on four criteria: age, usage, condition and repair costs. Recommending a vehicle for replacement requires a score 28.0 or greater. Unit 238 scored 39.68 and Unit 293 scored 37.32.
DISCUSSION:
Unit 238 is a 2005 single-axle dump body with plow and Unit 293 is a 2007 tandem-axle dump body with plow. Both units are used by the Department of Public Works - Streets Division for asphalt patching, leaf and brush pick-up, salt applications and snow removal. Both units will be replaced with a 2021 Peterbilt 348 with dump body and plow.
The new units are available on the Sourcewell Cooperative, an approved cooperative through National Auto Fleet Group, Contract 081716-PMC.
Using the City’s specifications, JX Peterbilt quoted the Peterbilt with dump body and plow. The retired units will be traded-in to JX Peterbilt to offset the purchase cost of the new units. A cost breakdown is provided in the table below:
|
Unit |
Original Price |
Less Cooperative Discount |
Less Trade-In |
Net Price |
|
238 - Single Axle |
$266,585.52 |
($56,555.55) |
($13,000) |
$197,029.97 |
|
293 - Tandem Axle |
$287,688.28 |
($63,329.28) |
($18,000) |
$206,359.00 |
The units will be delivered in approximately nine months.
Purchase of the vehicles was initially planned for April but was tabled to allow for a better understanding of the financial impacts from COVID-19. Approval in August will accommodate delivery in advance of the 2021 snow season.
FISCAL IMPACT:
CIP: VEH002
Vehicle replacements for DPW are expensed to the vehicles and equipment account below. A total of $360,000 is budgeted for units 238 and 293 in 2020. Due to the delivery lead time, purchase of the vehicles will not occur until 2021. Public Works will adjust their 2021 vehicle request to accommodate the purchase.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31102200-551505 |
Capital Projects Fund |
$1,629,000 |
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