CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 20-164, 2020 Parking Lot Maintenance Program, to Denler Inc., for an amount not to exceed $556,661.83, plus a 3% contingency
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In May 2020, the Transportation, Engineering and Development Business Group (TED) issued Bid 20-164 seeking contractors to perform maintenance and repairs on City-maintained lots and bike paths.
The 2020 program involves maintenance of 38 City-owned parking lots. Included in the program is one downtown business district lot, four commuter lots, three fire stations, the police station, the visitor lot at the Public Works Service Center, the Electric Service Center exterior parking lot, 26 sites maintained by the Water Utilities and three sections of off-street bike paths throughout town. Work will range from low impact maintenance (crack sealing and parking stall painting) to high impact maintenance (seal coating, patching and resurfacing).
Fire Station 3, CEEC Parking Lot at Springbrook, Springbrook Plant Access Road and PAS 15E locations are identified to have resurfacing completed. Only the CEEC parking lot is identified to include changes to the geometry and parking count at the request of the utility.
Overall, most of the maintenance will have low impact to stakeholders. Restrictions were incorporated into the contract to minimize impact by maintaining appropriate access, minimizing reductions in the number of parking spaces available and limiting construction hours to off-peak periods. As part of the project, TED will communicate with internal departments, as well as outside stakeholders, including but not limited to the Downtown Naperville Alliance, adjacent business owners and commuters, so they understand when and how they will be impacted.
DISCUSSION:
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Advertisement Date: |
05/01/20 |
Notices Sent: |
83 |
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Opening Date: |
05/18/20 |
Planholders: |
16 |
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Proposals Received: |
1 |
A bid was received from the following vendor:
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Vendor Name |
Proposed Cost |
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DENLER INC |
$556,661.83 |
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Engineer’s Estimate |
$689,271.85 |
One bid was received for this project. The contractor has performed work on previous parking lot maintenance programs and is currently working for the City as contractor for the crackfill program. Staff reached out to vendors that did not submit a bid and one bidder responded they didn’t feel comfortable with the completion date or working at night. Other vendors have not responded.
The completion date is October 9, 2020.
FISCAL IMPACT:
CIP #: MB035, MP016, WW038
The parking lot and bike system maintenance program is expensed to the infrastructure accounts listed below, as part of the capital improvement program. A total of $582,500 is budgeted for MB035 and an additional $50,000 is budgeted for MP016 in 2020. The Water Utility also budgeted $235,000 for general maintenance work and $75,000 for roadway improvements under WW038 in 2020. The requested award is within the budgeted amount for this expense.
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Account Number |
Fund Description |
Total Budget Amount |
|
30281200-551502 |
Commuter Parking |
$383,000 |
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30281300-551502 |
Electric Utility |
$35,000 |
|
30282200-551502 |
Capital Projects |
$4,450,000 |
|
30282300-551502 |
Bond Fund |
$1,316,500 |
|
30284300-551502 |
SSA Fund |
$113,000 |
|
41251500-551502 |
Water/Wastewater Utility |
$12,119,788 |
|
41101500-531302 |
Water/Wastewater Utility |
$217,000 |
|
41251520-531302 |
Water/Wastewater Utility |
$25,000 |
|
41251530-531302 |
Water/Wastewater Utility |
$85,000 |
|
41251540-531302 |
Water/Wastewater Utility |
$50,000 |
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*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.