CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 20-028, Insulated Conductors, to Okonite for an amount not to exceed $1,149,146 and for a one-year term
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DEPARTMENT: Electric Utility
SUBMITTED BY: Lucille Podlesny, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In April 2020, the Electric Utility (Utility) issued Bid 20-028, Insulated Conductors, to contract with a vendor to supply conductors which are inventoried at the Electric Service Center warehouse. The conductors are of various types and sizes and are used in the extension and/or replacement of electric distribution facilities and infrastructure, ensuring the availability of a power source to the Utility customers.
DISCUSSION:
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Advertisement Date: |
04/14/2020 |
Notices Sent: |
73 |
|
Opening Date: |
04/30/2020 |
Planholders: |
10 |
|
|
|
Proposals Received: |
3 |
Bids were received from the following vendors:
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Vendor Name |
Proposed Cost |
|
The Okonite Company |
$1,149,146 |
|
Electrotech Incorporated |
$1,318,234 |
|
Prysmian Cable |
NON-RESPONSIVE |
Prysmian Cable was determined non-responsive because the vendor did not submit the require Affidavit of Compliance or the Offer to Contract. The Okonite Company has worked with the Utility previously and provided good service. The term of this contract is one-year from date of award with two, one-year options to renew.
The bid quantities reflect the Utility’s forecasted quantity for the next year. The conductors will be ordered on an as-needed basis determined by the work that will occur with consideration given to the impacts the stay at home order may have on the Utility.
FISCAL IMPACT:
CIP#: N/A
Insulated conductors are expensed to the Operating Supplies account listed below. A total of $3,000,000 was budgeted for warehouse supplies in 2020. The requested award is within the budgeted amount for this expense.
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Account Number |
Fund Description |
Total Budget Amount |
|
40101300-541407 |
Electric Utility |
$3,000,150 |