CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of RFP 20-110, Solar Photovoltaic System - Electric Utility, to Influent Energy for an amount not to exceed $116,100, plus a 5% contingency (Item 1 of 2)
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DEPARTMENT: Electric Utility
SUBMITTED BY: Lucille Podlesny, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The other related item on the City Council agenda is:
* 20-550: Approve the use of Renewable Energy Funds
The Illinois Department of Commerce and Economic Opportunity (DCEO) administers a grant program designed for capital improvements as defined within the annual appropriation bill (Public Act 100-0586) set forth by the Illinois General Assembly. The goal of this program is to improve the quality of life of Illinoisans.
The City was awarded a $100,000 grant to contract with a qualified vendor to design, provide, install and maintain a fixed axis solar photovoltaic solar system on Suite 100 of the Electric Service Center building located at 1392 Aurora Avenue. The goal of the system is to reduce the power consumption of the building by at least 5% annually. In March 2020, the Utility issued RFP 20-110, Solar Photovoltaic System - Electric Utility to solicit for a qualified contractor.
DISCUSSION:
Advertisement Date:
03/31/2020
Notices Sent:
120
Opening Date:
04/23/2020
Planholders:
23
Proposals Received:
4
Proposals were received from the following vendors:
Ameresco
GRNE Solar (Non-Responsive)
Influent Energy
TAF Solar
GRNE Solar did not provide the required documents prior to the closing of the RFP; therefore they were deemed non-responsive. Vendors who downloaded the bid documents but did not submit a competitive proposal were contacted to inquire why they did not bid and responders stated that the project was too small for their company or once they read the documents realized that the work did not align with the services that they offer.
A selection team comprised of staff from the Electric Utility an...
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