CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 to Contract 19-257, Emergency Vehicle Preventative Maintenance and Repair Services, to Fire Service Inc., MacQueen Equipment LLC and Interstate Power Systems for an amount not to exceed $325,000 and a total award of $450,000
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works - Fleet Services is responsible for the maintenance and repair of 34 emergency vehicles including fire apparatus, ambulances, and other special service response vehicles. When non-proprietary or out of warranty components cannot be repaired in-house, the vehicles are taken to an outside vendor for maintenance and repairs.
In previous years, Fleet Services solicited quotes for non-proprietary or out of warranty service. However, these costs have increased in recent years due to a couple reasons. First as the vehicles age, warranties expire. In addition, operational changes related to the use of the ladder trucks has resulted in these units responding to many more calls for service, causing premature wear and tear on their mechanical systems. Staff anticipated similar costs would occur during 2020 and included this as part of their 2020 budget request. Vehicle repairs are covered by a variety of contracts, so although the funds are budgeted, we do not know which contract to assign them to until the failures begin to occur.
On November 5, 2019, the City Council awarded Contract 19-257 to Fire Service Inc., MacQueen Equipment LLC and Interstate Power Systems for a two-year term from date of award through September 30, 2021 with three, one-year options to extend. The purpose of this contract is to provide repair services to emergency service units that are not covered under the manufacturer's warranty and cannot be completed in-house.
DISCUSSION:
Since Contract 19-257 began, Fleet has seen a...
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