CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Waive the applicable provisions of the Naperville Procurement Code and award Bid 20-068, Building Automation System Maintenance Services, to Automatic Building Controls LLC for an amount not to exceed $81[NV1],000 and for a five-year term (requires 6 positive votes)
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BACKGROUND:
In January 2020, the Department of Public Works - Public Building Operations (DPW-PBO) and Naper Settlement issued Bid 20-068 to obtain an experienced and authorized Alerton brand heating, ventilation and air conditioning (HVAC) control system vendor to maintain the Tridium Niagara interface software, Alerton software and field controller hardware used to monitor nine (9) City facilities.
This contract includes quarterly preventative maintenance visits, software updates, technical support, and system repairs/expansions deemed as extra work.
DISCUSSION:
Advertisement Date:
01/30/2020
Notices Sent:
55
Opening Date:
02/18/2020
Planholders:
07
Proposals Received:
03
Bids were received from the following vendors:
Vendor Name
Proposed Cost
Syserco Midwest, Inc.
$9,100
Automatic Building Controls LLC
$9,600
Atomatic Mechanical Services
$37,700
Three vendors submitted a bid for this contract. The low bidder, Syserco Midwest, Inc., is the City's current vendor. The current contract term is from May 1, 2019 to April 30, 2020. Due to the performance issues outlined below, staff recommends awarding to the second low bidder, Automatic Building Controls, LLC.
* The Syserco technician did not arrive on site until September 2019, four months after the start of the contract term. At that time, an attempt was made to setup connectivity to Syserco's system, which is necessary for them to provide remote support services per the contract. This task was not accomplished.
* The Syserco Technician was delayed performing the required quarterly preventative m...
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