CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Cooperative Procurement 20-154, Unit 238 and 293 Equipment Replacement, to JX Peterbilt for an amount not to exceed $403,388.97
body
DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
Units 238 and 293 were reviewed and approved by the Fleet Economic Committee and Fleet Services Project Manager for replacement in the 2020 budget. Vehicles are scored for replacement based on four criteria: age, usage, condition and repair costs. Recommending a vehicle for replacement requires a score 28.0 or greater. Unit 238 scored 39.68 and Unit 293 scored 37.32.
DISCUSSION:
Unit 238 is a 2005 single-axle dump body with plow and Unit 293 is a 2007 tandem-axle dump body with plow. Both units are used by the Department of Public Works - Streets Division for asphalt patching, leaf and brush pick-up, salt applications and snow removal. Both units will each be replaced with a 2021 Peterbilt 348 with dump body and plow.
The new units are available on the Sourcewell Cooperative, an approved cooperative through National Auto Fleet Group, Contract #081716-PMC.
Using the City's specifications, JX Peterbilt has quoted the Peterbilt with dump body and plow. The retired units will be traded in to JX Peterbilt to offset the purchase cost of the new units. A cost breakdown is provided in the table below:
Unit
Original Price
Less Cooperative Discount
Less
Trade-In
Net Price
238 - Single Axle
$266,585.52
($56,555.55)
($13,000)
$197,029.97
293 - Tandem Axle
$287,688.28
($63,329.28)
($18,000)
$206,359.00
The units will be delivered in approximately 9 months.
FISCAL IMPACT:
CIP #: VEH002
Vehicle replacements for DPW are expensed to the vehicles and equipment account below. A total of $360,000 was budgeted in 2020 for Units 238 and 293. Funding for the the overage will be accommodated through savings associated with the DPW 2020 vehicle repl...
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