CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Option Year Four to Contract 16-199, Street Lighting Controller and Municipal Lots Maintenance, to Meade Electric Inc. for an amount not to exceed $218,025
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Council awarded Contract 16-199 to Meade Electric Inc. on April 5, 2016 for a one-year term, with four, one-year options to extend. This contract provides for maintenance of all street light controllers in the following areas: arterial roadways, residential roadways and the central business district (CBD). Monthly maintenance of the street lighting systems in the municipal parking lots, including street lights and controllers for the municipal buildings, test track, 95th Street park and ride lot, Route 59 train station, Downtown train station and platform and the Van Buren and Paw-Paw surface lots in the CBD are also included in this contract.
Council approved the first three extensions to the contract in April 2017, April 2018 and March 2019, respectively.
DISCUSSION:
Meade Electric Inc. performed well during the third extension performing routine monthly maintenance and repairs on approximately 225 controllers and 500 parking lot lights. Based upon the vendor's performance, the Department of Public Works would like to extend the contract for the fourth option year. Meade Electric Inc. agreed to maintain rates and terms provided under the current contract.
The term of the fourth option year is May 1, 2020 to April 30, 2021, with no additional option years remaining.
FISCAL IMPACT:
CIP #: N/A
Street lighting controller and municipal lots maintenance is expensed to the building and grounds maintenance accounts below. A total of $218,025 is budgeted for streetlight maintenance across four funds in 2020. The requested award is within budget.
Account Number
Fund Description
Total Budget Amount
3...
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