CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Cooperative Procurement 20-057, Police Department Roof Restoration - Phase One, to Tremco/WGI for an amount not to exceed $243,204.91, plus a 5% contingency
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
On January 27, 2017, the City Manager awarded Contract 17-035 to Tremco Weatherproofing Technology Inc. (Tremco) to conduct roof inspections at 57 municipal facilities for the Department of Public Works - Public Building Operations (DPW-PBO). Tremco completed the assessment and provided DPW with a report that enabled staff to develop an aggressive maintenance plan to extend the life of facility roofs in acceptable conditions and replace roofs nearing critical condition.
The assessment confirmed that the 23 roof sections at the Police Department (totaling 51,200 sq. ft.) require restoration. The roof was originally constructed in 1980 with a life expectancy of 30 years. As part of MB176, Municipal Facilities Roof Replacement, DPW-PBO will restore the sections in three phases between 2020 and 2022.
DISCUSSION:
Phase one of the Police Department roof project will restore the eastern most third of the building, comprised of 10 sections. This project includes restoration of the existing roof sections and removal and replacement of the roof, insulation and flashing in small areas that have severely deteriorated.
Staff has identified an approved cooperative contract, Omnia Partners Cooperative, Contract #R180903-IL-30519 through Tremco/WGI, for the procurement of the roof replacement services.
FISCAL IMPACT:
CIP #: MB176
Police Department Roof Restoration is expensed to the building improvements account below. This work is related to MB176, Municipal Facilities Roof Replacement, for which $1,120,000 has been budgeted in 2020. The requested award of $243,204.91 plus a 5% contingency exceeds the budgeted amount for this portion of the expense. A section originally planned to be in Phase Two was moved to Phase One due to the deteriorated condition. The requested award will be accommodated through underspend in DPW Stormwater projects.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31342200-551500 |
Capital Projects Fund |
$895,000 |
|
|
|
|
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.
A summary of the three roof replacement contracts with recommended awards as compared to budget is provided below:
|
Procurement Number |
Building |
Requested Award |
|
20-057 |
Police Department Phase I |
243,204 |
|
20-053 |
Fire Stations 2 & 5 |
280,452 |
|
20-026 |
Municipal Center Phase III |
395,925 |
|
|
|
|
|
|
Total |
919,581 |
|
|
Budget |
895,000 |
|
|
Difference |
(24,581) |